Australia

KeyPay Australian Payroll

The KeyPay Module synchronizes payslip accounting entries (e.g., expenses, social charges, liabilities, taxes) from KeyPay to CoquiAPPs automatically. Payroll administration is still done in KeyPay. We only record the journal entries in CoquiAPPs.

Configuration Steps

  1. Create a company located in Australia.

  2. Check that the Australian localization module (Australia - Accounting) is installed.

  3. Configure the KeyPay API.

    CoquiAPPs Accounting settings includes a section for the Australian Loclization

  4. More fields become visible after clicking on Enable KeyPay Integration.

    Enabling KeyPay Integration in CoquiAPPs Accounting displays new fields in the settings

  5. You can find the API Key in the My Account section of the KeyPay platform.

    "Account Details" section on the KeyPay dashboard

  6. The Payroll URL is pre-filled with https://keypay.yourpayroll.com.au. Please do not change it.

  7. You can find the Business ID in the KeyPay URL. (i.e., 189241)

    The KeyPay "Business ID" number is in the URL

  8. You can choose any CoquiAPPs journal to post the payslip entries.

How does the API work?

The API syncs the journal entries from KeyPay to CoquiAPPs and leaves them in draft mode. The reference includes the KeyPay payslip entry ID in brackets for the user to easily retrieve the same record in KeyPay and CoquiAPPs.

Example of a KeyPay Journal Entry in CoquiAPPs Accounting (Australia)

Note

The API sync is triggered by scheduled actions.

Scheduled Actions settings for KeyPay Payroll in CoquiAPPs (debug mode)

KeyPay payslip entries also work based on double-entry bookkeeping. Debit must equal credit (like in CoquiAPPs).

The accounts used by KeyPay are defined in the section Payroll settings.

Chart of Accounts menu in KeyPay

For the API to work, you need to create the same accounts as the default accounts of your KeyPay business (same name and same code) in CoquiAPPs. You also need to choose the correct account types in CoquiAPPs to generate accurate financial reports.