Accounting and Invoicing

CoquiAPPs Invoicing is a standalone invoicing app to create invoices, send them to your customers, and manage payments.

CoquiAPPs Accounting is a full featured accounting app. Accountant productivity is at the core of its development with features such as AI-powered invoice recognition, synchronization with your bank accounts, smart matching suggestions, etc.

Double-entry bookkeeping

CoquiAPPs automatically creates all the underlying journal entries for all accounting transactions (e.g., customer invoices, vendor bills, point-of-sales orders, expenses, inventory valuations, etc.).

CoquiAPPs uses the double-entry bookkeeping system, whereby every entry needs a corresponding and opposite counterpart in a different account, with one account debited and the other credited. It ensures that all transactions are recorded accurately and consistently and that the accounts always balance.

Accrual and cash basis

Both accrual and cash basis accounting are supported in CoquiAPPs. This allows reporting income and expense either when the transaction occurs (accrual basis) or when the payment is made or received (cash basis).

See also

Cash basis


Several companies can be managed within the same database. Each company has its chart of accounts, which is also useful to generate consolidation reports. Users can access several companies but can only work on a single company’s accounting at a time.

Multi-currency environment

A multi-currency environment with an automated exchange rate to ease international transactions is available in CoquiAPPs. Every transaction is recorded in the company’s default currency; for transactions occurring in another currency, CoquiAPPs stores both the value in the company’s currency and the transactions’ currency value. CoquiAPPs generates currency gains and losses after reconciling the journal items.

International standards

CoquiAPPs Accounting supports more than 70 countries. It provides the central standards and mechanisms common to all nations, and thanks to country-specific modules, local requirements are fulfilled. Fiscal positions exist to address regional specificities like the chart of accounts, taxes, or any other requirements.

Accounts receivable and payable

By default, there is a single account for the account receivable entries and one for the account payable entries. As transactions are linked to your contacts, you can run a report per customer, vendor, or supplier.

The Partner Ledger report displays the balance of your customers and suppliers. It is available by going to Accounting ‣ Reporting ‣ Partner Ledger.


The following financial reports are available and updated in real-time:

Financial reports


Balance sheet

Profit and loss

Cash flow statement

Tax report

ES sales list


General ledger

Trial balance

Journal report

Intrastat report

Check register


Partner ledger

Aged receivable

Aged payable


Invoice analysis

Unrealized currency gains/losses

Depreciation schedule

Disallowed expenses

Budget analysis

Product margins

1099 report


Create and customize reports with CoquiAPPs’s report engine.

Tax report

CoquiAPPs computes all accounting transactions for the specific tax period and uses these totals to calculate the tax obligation.


Once the tax report has been generated for a period, CoquiAPPs locks it and prevents the creation of new journal entries involving VAT. Any correction to customer invoices or vendor bills has to be recorded in the next period.


Depending on the country’s localization, an XML version of the tax report can be generated to be uploaded to the VAT platform of the relevant taxation authority.

Bank synchronization

The bank synchronization system directly connects with your bank institution to automatically import all transactions into your database. It gives an overview of your cash flow without logging into an online banking system or waiting for paper bank statements.

Inventory valuation

Both periodic (manual) and perpetual (automated) inventory valuations are supported in CoquiAPPs. The available methods are standard price, average price, LIFO and FIFO (First-In, First-Out).

Retained earnings

Retained earnings are the portion of income retained by a business. CoquiAPPs calculates current year earnings in real-time, so no year-end journal or rollover is required. The profit and loss balance is automatically reported on the balance sheet report.


The Accounting Firms mode can be activated by going to Accounting ‣ Configuration ‣ Settings ‣ Accounting Firms mode. When enabled:

  • The document’s sequence becomes editable on all documents;

  • The Total (tax incl.) field appears to speed up and control the encoding by automating line creation with the right account and tax;

  • Invoice Date and Bill Date are pre-filled when encoding a transaction.

  • A Quick encoding option is available for customer invoices and vendor bills.